PRIVACY POLICY

Parentis Foundation is a 501(c)(3) nonprofit organization committed to improving literacy and reducing poverty by empowering students with the tools they need to succeed. Founded in 2016, Parentis Foundation collaborates with families, schools, and the community to address the educational needs of children in Orange County.

Applicability of this Privacy Policy

This Privacy Policy describes the types of information collected through the Parentis Foundation ("we," "our," or "us") website (www.parentisfoundation.org) and how we use, share, and protect that information. It also applies to personal information collected from students, parents/guardians, tutors, and donors as part of our operations.

Information Collection and Use

Personal Information We Collect

Parentis Foundation collects and uses personal information to operate the Empowering Readers OC tutoring program ("the program") and provide quality services. Additionally, we collect and use personal information from donors to build long-term relationships, provide status updates, communicate, and engage in fundraising efforts. This information includes:

Student and Parent/Guardian Information:

  • Names

  • Contact information (address, phone number, email)

  • Emergency contact information

  • Demographic information

  • Student grade level

  • Any special needs or accommodations for the student

  • Educational records received from schools in compliance with FERPA, with required parental consent when applicable

Volunteer Information:

  • Names

  • Contact information (address, phone number, email)

  • Emergency contact information

  • Qualifications and experience

  • Availability for tutoring sessions

Donor Information:

  • Names

  • Contact information (address, phone number, email)

  • Donation information

  • Events attended

How We Use This Information

Parentis Foundation uses the information it collects to:

  • Match students with appropriate tutors based on their needs and interests

  • Schedule tutoring sessions

  • Communicate with students, parents/guardians, and volunteers about the program

  • Monitor student progress and adjust tutoring as needed

  • Evaluate the effectiveness of the tutoring program

  • Communicate with donors for stewardship and fundraising

  • Ensure compliance with FERPA by limiting student data access only to authorized individuals

Automatically Collected Non-Personal Information

To enhance your online experience, we may collect non-personally identifiable information through automated means when you visit our website. This information may include:

  • Browser type and operating system

  • Referring URLs and actions taken on our site

  • Dates, times, and patterns of website visits

Data Security

Parentis Foundation takes reasonable steps to protect personal information from unauthorized access, disclosure, alteration, and destruction. These measures include:

  • Access controls

  • Data encryption

  • Security reviews

  • Employee and volunteer training on data privacy and security

  • Ensuring third-party service providers comply with FERPA and CCPA security requirements

Retention of Personal Information

We will retain personal information for as long as necessary to fulfill the purposes for which it was collected or as required by law. Parents/guardians and donors may request updates to their information or request its deletion at any time.

Compliance with Privacy Laws

Parentis Foundation complies with all applicable data privacy laws, including:

  • Family Educational Rights and Privacy Act (FERPA): Student information obtained from schools will be collected and used in accordance with FERPA regulations, and Parentis Foundation will require parental consent when necessary. Schools partnering with Parentis Foundation must have appropriate data-sharing agreements ensuring FERPA compliance.

  • California Consumer Privacy Act (CCPA): Parents, volunteers, and donors have the right to know what personal information is collected and how it is used, as well as the right to request deletion of their information.

  • Guidance from the European Union’s General Data Protection Regulation (GDPR) for data privacy and security considerations.

Sharing of Information

Parentis Foundation may share personal information with third-party service providers who help operate the program and support fundraising efforts. These providers include:

  • Tutor session management software platform providers

  • Donor management software platform providers

  • Communication service providers

We require these third-party providers to:

  • Maintain the confidentiality of personal information

  • Comply with FERPA, CCPA, and all applicable data privacy laws

  • Prohibit the sale or unauthorized use of student or donor data

Use of Cookies and Other Technologies

Cookies

Cookies are small text files stored on your device that help us personalize your experience. They may also be used for security purposes and to gather site usage statistics. You can control cookies through your browser settings but disabling them may limit some features of our website.

Web Beacons

Web beacons (also known as pixels) are used to track visitor behavior and improve website functionality. These tools do not collect personally identifiable information.

Google Analytics

We use Google Analytics to analyze website traffic. This service collects data such as your IP address, browser type, and pages visited. For more information, visit Google Analytics Privacy Policy. You can opt out of Google Analytics by visiting Google Analytics Opt-Out.

Your Choices and Access

  • Parents/guardians may review and update their child’s personal information at any time and may request deletion of this information.

  • Donors may review, update, or request the deletion of their personal information by contacting us at info@parentisfoundation.org or 949-236-7615.

  • Opt-Out Rights (CCPA Compliance): If you do not want your personal information to be shared with third parties, you may opt out by contacting us. A "Do Not Sell or Share My Personal Information" link will be available on our website.

Links to Other Websites

Our website may contain links to third-party sites. Parentis Foundation is not responsible for the privacy practices or content of these external sites.

Children’s Privacy

Our website is not intended for children under the age of 13, and we do not knowingly collect information from them. If you believe your child has provided personal information, please contact us immediately.

Consent

By engaging with Parentis Foundation and making use of our programs and services, you consent to the collection and use of your personal information as described in this Privacy Policy.

Contact Us

For questions about this Privacy Policy or our practices, please contact us at:
Email: info@parentisfoundation.org
Phone: 949-236-7615
Mail: 24012 Calle De la Plata #400, Laguna Hills, CA 92653

Changes to this Privacy Policy

Parentis Foundation reserves the right to update this Privacy Policy from time to time. Any changes will be posted on Parentis Foundation’s website. This Privacy Policy is effective as of 12.31.2024.